News

The latest news about Teaching Assistant (TA) and Teaching Fellow (TF) will be posted on this web page.

2021.6.7

We are now accepting AY 2021 Fall Semester (October 2021 – March 2022) TA employment documents from students. See “Annual flow > 1. Employment.” *Submission Deadline: Friday, July 9, 2021

2021.4.28

Formats of the documents required to be submitted before/after working from home have been revised and will be switched from May 2021. Please read “Annual flow > 2. Working hour management” carefully if you plan to work from home after May 2021.

2021.4.8

Instructions on TA attendance book has been released. Please read “Annual flow > 2. Working hour management” carefully before start working as TA.

What is TA & TF?

Teaching Assistants (TA)

The university teaching assistant (TA) system, which enables graduate students to engage in educational assistance work, is designed to improve the quality of university education, and to provide graduate students with training opportunity to become future faculty member.
The TA handbook contains important information for you to work as TA, such as basic rules and scope of work. Please be sure to read it thoroughly before hiring.

See TA handbook

Teaching Fellows (TF)

Doctoral students at Degree Programs in Systems and Information Engineering who meet certain qualifications (e.g. submission of implementation reports) can apply for teaching fellow (TF). This allows them to engage in a wider range of tasks, such as assisting in class content planning. The TF applicants will be required to obtain approval of their academic supervisor and the Chair of the Program before submitting the application documents. The applicants will be certified as TFs after they passed the selection process.
The application method will be posted on the TWINS bulletin board around the beginning of February every year.

Annual Flow


Graduate students at Degree Programs in Systems and Information Engineering are requested to submit the following documents by the designated date once their employment as TA is confirmed.

What to submit

Download all required document forms (ZIP file) (Revised June 7, 2021)

Documents required to be submitted by everyone

Work schedule (required for each class)

  • Work schedule
    * Please receive the form from the class instructor. The work schedule must be decided in consultation with the class instructor(s).
    * If you are working as a TA for more than one class, you will need to submit a work schedule for each class.
    * Please take a copy of the work schedule before submitting, and keep the copy.


Documents to inform your individual number

  1. Document to verify your individual number (“My number”)
    Submit any of the following:
    – Photocopy of the individual number card (“My number card”) (both sides)
    – Photocopy of the individual number notification card
    – Photocopy of the resident record (a certificate of residence issued by the municipality where you live) which lists your individual number (“My number”)
  2. Identification document
    Submit any of the following. If you submit a photocopy of your individual number card as a document to verify your individual number, you do not need to provide identification.
    – Photocopy of the driver’s license
    – Photocopy of the passport
    – Photocopy of the residence card
    – Photocopy of the special permanent resident certificate
    If you are unable to provide any of the identification documents above, please select and submit two documents from the following:
    – Photocopy of the health insurance card
    – Photocopy of the pension handbook
    – Photocopy of the resident record
  3. * You do NOT need to submit the following documents if you have submitted it to the University of Tsukuba before.
    * The documents 1 and 2 must be submitted in a sealed envelope. Write your name, program, contact information and the contents (the type of document you choose to submit) on the surface of the envelope.
    * Please use the special envelope distributed at the counter of the Academic Service Office for SIE Area (Graduate Support), or download, print and attach the form below to the surface of any envelope of the appropriate size.
    Click here to download the form

Documents required to be submitted by foreign students

  • Photocopy of the residence card (both sides)
    * Please prepare it separately from the one required as a document to report your individual number.
  • Photocopy of the cover and the first page of your bank passbook

Where to submit

Documents can be submitted by mail or brought directly to the office.

Bringing to the office counter
Please bring the document to the following office during the opening hours.

Graduate Support, Academic Service Office for the Systems
and Information Engineering Area (3A201)
Monday – Friday 9:00 AM – 12:15 PM, 1:15 PM – 5:00 PM

By mail
The mailing address is as follows. When sending documents to verify your individual number (“My number”), please use registered mail as a security measure.

1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573
Graduate Support, Academic Service Office for the Systems
and Information Engineering Area
University of Tsukuba

INFOSS Information Ethics Course

The University of Tsukuba provides INFOSS Information Ethics Course, the e-learning materials aimed at improving ICT proficiency of the University members, in the e-learning system Manaba.
Current students are required to take the course before hiring. New students (including students who have graduated from the bachelor’s degree program at the University of Tsukuba) should take the course after enrollment in graduate school.

For further information about INFOSS Information Ethics Course, see:
https://oii.tsukuba.ac.jp/en/infoss-2/ (Organization for Information Infrastructure, University of Tsukuba)


The working hours of TA at Degree Programs in Systems and Information Engineering are managed using the attendance books placed at the Academic Service Office for SIE Area (Graduate Support). The salary as TA will be paid on the 17th day of the month following the working month, based on the records in the attendance book (the payday may change depending on the day of the week). TAs are required to put their seal on the attendance book before the start of work on each working day. Please read the documents below carefully as they contain essential information for working as TA in AY 2021.

Requests to TA students
If there is a change in the contents of the work schedule submitted at the time of hiring (e.g. change of person in charge, change of working hours), please contact the Academic Service Office for SIE Area (Graduate Support) as soon as possible.

Forms for Applying/Reporting when Working from Home

[Documents required to be submitted before working from home]

  1. Application to Work at Home (PDF; MS Word)
  2. Items to be checked in the home PC settings (PDF; MS Word)

[Documents required to be submitted by the end of each work month when working from home]

Important: If your place of work is on a university campus (e.g. in a lab), you do NOT need to apply for working from home even if you are in charge of online class(es). In that case, please just drop in at the Academic Service Office and put your seal on the attendance book on each working day, before the start of work in the laboratory (or any other place in the university campus).


Coming soon

After completing your work as a TA/TF, please promptly submit the activity report for each class to the class instructor. The report format is different for TA and TF.

Start Working as a Teaching Assistant

Students who will work as a teaching assistant (TA) from AY 2021 Fall Semester (October 2021 – March 2022) are requested to submit their CV and other documents to the Academic Service Office for the Systems and Information Engineering Area (Graduate Support) by Friday, July 9, 2021. See “Annual flow > 1. Employment” above for more information.

Teaching Assistant Training Seminar

Around April every year, we hold a university-wide TA training seminar to help new TAs get basic information to start working as TAs and acquire practical skills required to engage in their tasks.
In AY 2021, as in the previous year, the seminar will be held online on the e-learning system Manaba in order to prevent the spread of COVID-19.
Click here for details.

* After registering from the application form, you will be notified of the Manaba self-registration key for the seminar.
* A certificate of participation will be issued to graduate students who watched the video, read TA handbook and answered the questionnaire. Please note that we will check the access logs and the answer to the survey to determine if a student is eligible for issuance.

Contact

Graduate Support, Academic Service Office for the Systems and Information Engineering Area (3A201)
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573
Monday – Friday 9:00 AM – 12:15 PM, 1:15 PM – 5:00 PM
029-853-5251
sysinfo.ta“at”un.tsukuba.ac.jp (Replace “at” with @.)